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General System Functions

General Administration

The following features are available across the entire Info.Net Business Control system. They are there to assist you in recording, finding, understanding, and exporting whatever you need.

Whitepapers covering these subjects are listed at the bottom of this page.
Placing your cursor over any of the features listed below, will give you more information about the subject.

User and Adminstrator Help SupportWe support 4 different methods the user can use to get help.

1. On each screen, the user has access to the full program’s documentation through the “Help” button on the upper right corner of the screen.

2. The ‘Help’ button also provides access to a definition of the screen fields through the ‘Screen Tag’ option in the help menu. This listing will provide the name of each of the screen fields and various attributes of each of the screen items, including the name of the ‘field attribute’ SQL query that is used to present data listings on various screen fields.

3. There is also a 'Help' tab in the upper section of the Info.Net menu screen. This gives you a Search access to all of the program instructions, module or function overviews, glossary and the backbone of the education system.

4. Contact LAMAR Software's customer support line and ask questions. We have well trained staff that can answer your questions.

Search Capability In the menu page of Info.Net, there is a SEARCH that you can use to find what you are looking for. By typing in a word or phrase into the window, it will find programs/menus by name, ID or function. If more than one is found, they will be listed in a descending best match order.

User Defined QueriesIf the user wishes to create their own SQL queries within a specific program, Info.Net offers this capability. A simple program allows the user to generate a named complex SQL statement containing multiple columns and constraints and the optional ability to have a single row of data fields placed within multiple named fields on the screen.
This gives the user access to specific data in any program they want.

NotesIn all of the INFO.NET edit and transaction programs, the user will see a button that refers to ‘NOTES’. In a general sense, the notes are available for internal uses.

Examples of notes might be instructions that would be assigned to an operation in a routing, or instructions in a purchase order that would instruct the receiving clerk on handling the incoming purchased item.

Notes are also available in every material and labor transaction program to provide additional information that might pertain to an individual transaction.

Notes can also include graphic images, URL links, or audio clips.

User Defined Data / ScreensIn almost all of the system data tables, the user has the ability use the system data dictionary to define up to sixteen additional data fields (four integers,four decimals, four dates and four alpha entries). The data dictionary permits the user to define edit rules for the new data and descriptive labels for use in queries, reports and data edit screens without any programming required.

Jump/DrillOn screens in the INFO.NET system, a ‘JUMP/DRILL’ button will be available that provides a selection of jumps to other pertinent programs found in the system. When a user jumps to another program, the original data can be carried to the new program. Once a user initiates a jump sequence, the entry of an EXIT key in a jumped program will return the user to the original program, without the loss of the original program’s data entries. Individual users can create their own Jump/Drill lists instead of using the default one.

Multiple Financial Entities In a multi entity environment, the ability to have some entities perform functions for multiple entities can be defined (as in a multi entity environment with centralized purchasing for example). In a centralized purchasing organization, the purchase order records will have both the entities noted:
the central purchasing entity and the entity that required the purchase order.

Appointment Tracking Appointment dates and times for meetings, conferences, or announcements can be scheduled. The appointments can reference employees, previously defined companies (vendor, customers, banks, etc), previously defined contacts, or without any reference entry.
Appointment history can be queried based on any of the referenced entries, with the user’s Notes attached to the appointment entry.

External Contact Name Definitions The names, addresses, communication references and unlimited text (including all types of content) can be created for any number of individuals associated with contact
companies, or individuals not associated with any predefined organization.
The ability to create, or edit these definitions will be found within all of the system areas that deal with outside entities such as the customer or vendor edit routines, and will permit the creation or editing of any entry in the contact name database.

External Contact Logging Using a contact name entry, an actual encounter (physical or virtual) with an individual can be recorded as a contact log entry. This record will contain the time and date of the communication and a text entry of any length that will describe the encounter. These entries will, of course, be available as a historical record of communication with the contact.

Define Proactive Alerts and Recipients The alert feature is a practical tool that allows you to set predefined limits and/or goals to proactively manage all facets of your business operations. It operates by notifying selected users via email when a predefined limit has been reached.
Any user, given valid security, can establish any number of alerts to be checked against values extracted from the various system tables.

Work Flow Definition Work flows link specific user defined programs together into a sequence that can be repeatedly run as a standard operating procedure. As an example, a predefined work flow (included with Info.Net) will lead a single user through the setup programs for each of the major system modules. The exact sequence of these programs can be edited by the user at any time, or new work flows can be defined.

Work Benches A work bench in the INFO.NET system gives an individual user/vendor/customer/distributor the ability to securely enter or extract pertinent information from the database. A work bench is a single screen from which an individual user operating in a specific area of a company can extract pertinent information from the database or perform relevant activities.
There are eleven predefined work benches currently available.

1. Inventory Planner Work Bench
2. Engineering Work Bench
3. Purchasing Work Bench
4. Accounts Payable Work Bench
5. Sales/Marketing Work Bench
6. Accounts Receivable Work Bench
7. Production Planner Work Bench
8. Customer Work Bench
9. Customer Distributor Work Bench
10. Vendor Work Bench
11. Vendor Subcontractor Work Bench

Business Process Definitions A controlled business process is a defined series of multi-user steps required to complete a task, such as the approval of a purchase order or an engineering change. Each process step must refer to a previously defined department, but can additionally specify any number of employee or equipment resources required in the process.

It also can define how long a tast should take to perform. It can reference specific employees and employee supervisors for notification of a process sequence’s initiation or failure to complete.

Business Process Costing Although the business processes do not provide a specific accounting control function, as in the production routing definitions, the employee (or equipment) charges to a business process will be recorded as normal employee charges and a specific process cost may be accessed at any time by reference to a user defined business process code.

Business Process Tracking A business process query program provides the ability to see all of the process transactions plus a statement of the process cost based on the charging employee’s actual rates and material costs.The query will also provide a calculation of the elapsed time of the process and will compare this number to the throughput hours specified in the process template.

Spreadsheet Downloading From all of the system queries and reports, an option will be available to download the results of the query into a spreadsheet. The column headers of the query will also be included in the download.

The downloaded spreadsheets can be placed on your workstation's desktop in a .CSV format (Comma Separated Format). As is obvious from the acronym, the downloaded data is separated by commas and will result in a filename extension of ‘.csv’. This type of finel can be read by every brand of spreadsheet or wordprocessor.

Define and Manage Operational Parameters There are over 250 individual individual business choices that can be made. As an example, typical parameter selections in the order entry parameters are entries in the use and method of credit checking during order entry, or methods for determining default item prices. Among other settings, a section of the order entry parameters includes a selection of default account numbers to be used in the accounts receivable interface.

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